Patient Logs

The Patient Logs page allows Clerkship Directors to browse and review patient encounter logs submitted by students within their assigned discipline or rotation.

Patient Logs are used to track:

Clinical encounters
Patient exposure
Student participation
Preceptor involvement
Clinical conditions and observed activities

The Patient Logs page provides centralized oversight of student clinical experience documentation.

Accessing the Patient Logs Page

To access the Patient Logs page:

Sign in to the Clerkship Director Portal.
Select Patient Logs from the top navigation menu.

The Patient Logs screen will open displaying all available patient log submissions.

The Patient Logs page can also be accessed directly from the Patient Logs tile on the main dashboard.

Understanding the Patient Logs Page

Patient Logs are grouped by student and display summary information for each submitted encounter.

Patient Log Information

The Patient Logs page may display:

Student name and ID
Rotation
Course or discipline
Log date
Campus location
Associated clinical site

Each row represents an individual patient encounter log submitted by a student.

Viewing a Patient Log

To open a patient log:

Locate the required patient log entry.
Select View Log.

The Patient Log Details window will open.

Patient Log Details

The Patient Log Details screen provides detailed information about the clinical encounter.

The information displayed may vary depending on institutional configuration and discipline requirements.

Session & Basic Information

The Session & Basic Info section contains:

Rotation or session name
Discipline
Campus
Clinical setting or environment

Examples of settings may include:

Emergency Room
Inpatient
Outpatient Clinic
Operating Room

Encounter Information

The Encounter section provides details related to the clinical interaction.

This may include:

Encounter date
Associated preceptors
Clinical supervision information

Patient & Conditions

The Patient & Conditions section captures demographic and clinical information associated with the encounter.

This may include:

Age group
Gender
Ethnicity
Clinical conditions addressed during the encounter

Clinical Conditions and Activities

Patient Logs may contain one or more clinical conditions associated with the encounter.

Each condition may include:

Whether the condition was primary
Observed activities
Participated procedures
Clinical exposure information

Examples of activities may include:

Physical examinations
Observations
Procedures
Clinical management activities

Searching Patient Logs

Use the Search Patient Logs field to quickly locate specific entries.

The search can help filter logs by:

Student name
Rotation
Course
Campus location
Patient log details

Expanding and Collapsing Sections

The Patient Logs page supports expandable sections for easier navigation.

Expand All

Select Expand All to open all student sections.

Collapse All

Select Collapse All to minimize all sections.

Individual Expansion

Use the arrow icons beside each student section to expand or collapse individual records.

Refreshing the Patient Logs Page

Select Refresh to reload the latest patient log information.

This is useful when:

New patient logs have been submitted
Updated encounter information is available
Workflow activity has changed

Reviewing Clinical Activity

The Patient Logs page helps Clerkship Directors:

Monitor student clinical exposure
Review participation across settings
Verify encounter activity
Track patient care experiences
Support clerkship oversight and compliance

Best Practices

To effectively review patient logs:

Review submissions regularly throughout the rotation
Monitor variety and completeness of clinical encounters
Verify preceptor participation where required
Use search and filters to locate specific records quickly
Refresh the page periodically to display the latest submissions

The Patient Logs page acts as the primary location for reviewing student clinical encounter activity within the Clerkship Director Portal.

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